Allowances and the pay run

What a day pays

A call slip pays the calls and overtime at the person's rate, plus any meal penalty and the day's allowances. That one figure is what the day sheet shows, what a settlement pays, and what the cost report counts.

Allowances

On Crew & Pay → Allowances, set what the production pays on top of the rate: bata, per diem, travel, stay, conveyance, night allowance or other — for every call, or only for night calls (a wrap after 22:00, or past midnight).

On the day sheet, Apply allowances puts them on that day's slips. Click the allowance amount under anyone's pay to see what they have, add another, or change one; a figure you type for a person stays theirs when the rules are applied again. A day that has been settled cannot be changed.

Bonuses and reimbursements

On the person's page in My Crew → Money, add a festival bonus or a reimbursement. It is paid with their next settlement — on its own if they have no days to settle — and if that settlement is reversed, it is waiting for the next one.

Loans

A loan is not an advance. An advance is recovered in full from the next settlement. A loan is repaid an instalment at a time: record the amount and what to recover per settlement on My Crew → Money. Each settlement takes the instalment — never more than is owed or than the settlement has left — and a settlement can skip it. What is left can be written off; that is recorded, not deleted. Recording a loan needs permission to approve payments.

Vouchers

When you mark a settlement paid, or record an advance or loan, you can attach a photo of the signed voucher — the proof when cash changes hands.

The payout file

On Crew & Pay → Pay run, Payout file lists everything ready to pay — settlements under your approval threshold, and those above it once approved — with each person's bank account and IFSC, or UPI ID, from their encrypted details on My Crew. Download payout file gives a plain CSV: map its columns to your bank's bulk-upload format once. Anyone with no bank or UPI details is named so you can pay them by hand or ask for their details.

Minimum rates

On Money Rules, record the minimum rates your house works to, from your union or association agreement, with the source and the date each applies from. Bookings below them are flagged on each production's Allowances tab. ScenePaper does not supply these figures.