Deleting scenes, shoot days, draft call sheets and shot lists

Every delete asks you to confirm first. Some are refused, because deleting would leave something else pointing at nothing — the message says what to do instead.

Scenes on the Story Room board

Open the scene and press Delete scene. Its drafts, story links and events go with it. A scene that is already on set — promoted to production — is refused: detach it from set first.

Shoot days

On the stripboard, delete a day from its header. Its strips go back to the unscheduled pile; the scenes are not touched. A day whose call sheet has been issued is refused — the crew already have it, so if the day moved, change its date instead. A day whose daily production report has been signed is refused too: reopen the report first if the day really did not happen.

Call sheets

Only a draft call sheet can be deleted. Once issued, it is the record of what the crew were told; issue a revision instead.

Shot lists

The person who created a shot list can delete it. Entries cannot be removed from a list that is locked or wrapped.

Takes, mood boards and music cues

A take can be deleted from its scene's Takes list — sound and continuity notes on it stay with the scene but lose the take. Mood boards and music cues are deleted from their own rows. Scripts are deleted from the Writers' Room, and only by someone who can edit the production — being able to read a script is not enough to delete it. Scenes built from the script stay in the production, with their takes, strips and call sheets.

Budget lines

A budget line can be deleted until spending is recorded against it — a paid supplier bill or a settled bonus. Then it is refused: move or reverse that spending first, or the cost report would lose money that was really spent.

Spending on the budget

Spending you typed into the budget can be deleted there. Spending the budget did not enter itself — a paid supplier bill, a bonus or reimbursement paid in a settlement — is marked with where it came from, and has no delete button. Undo it where it was made: Reverse the payment on the supplier's bill, or reverse the settlement. That way the bill still owing it and the budget never disagree.

Archiving a production

Moving a production to In the can archives it. It is refused while anyone is still booked on it — invited, confirmed or active — so release or wrap the crew first.

Crew pay

A call slip can be deleted until it is settled. An advance can be voided, with a reason, until anything has been recovered against it.

Pay is built from an issued call sheet. A draft is still a plan — people come and go from it until it is sent — so Build from call sheet waits until the crew have the call.

The sample production

Deleting the sample removes everything in it, and the sample cast and crew it put on your crew list — unless you have since booked one of them on a real production, paid them or kept notes on them. Those stay.

Reversed, never deleted

Settlements, tax deposits and budget change orders are never deleted. They are money that moved, or a decision that was made, so they are reversed: the reversal is recorded next to the original, and both stay in the history.