Reviewing submissions and booking crew

When crew submit to your Crew Call, you manage them from the call's Manage view.

Work through submissions

Each submission shows the crew member, their cover note, proposed rate, and self-tape (if any). As you review, move each one through a status:

• Submitted — new, not yet actioned.
• First Hold / Second Hold — in the running; you are holding them as an option.
• On the Call Sheet — shortlisted.
• Booked — hired.
• Released — not moving forward (you can add a note).

A submission nobody has opened yet carries a New badge. Opening its cover note, or writing a note on it, marks it opened — and the applicant can see that it has been. Until then they can still correct their note or rate, so what you read is what they meant to send.

Private notes

Every submission has Private notes — only your house sees them, never the applicant. Use them for what the team needs to remember ("strong reel, slow to reply") rather than keeping it in a chat thread.

Callbacks

Want to talk before deciding? Request a callback on a submission — the crew member is notified, and you can continue in Comms.

Emergency responders

If you posted in Emergency Mode, crew can respond with one tap. You'll see everyone who's "in" and can book or release them directly.

After booking

Once crew are booked, you can send them a contract. To coordinate the shoot itself, see Projects, Scenes and Takes.

Tip: keeping notes and statuses current means your whole team sees the same picture — see Team and permissions.